Finance Administrative Assistant

Civitta

Finance Administrative Assistant

CIVITTA

Strasbourg or Tallinn

HOW ABOUT WORKING FOR SAFER EUROPE?

Our client is eu-LISA, European agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Strasbourg, Brussels and Tallinn. CIVITTA is providing external assistance services to the agency and we are hereby selecting candidates for the following position: Finance Administrative Assistant.

You will be working together with staff members, Units and Departments as well as external parties to ensure the smooth running of the organization. In addition to preparing documents such as reports, notes, letters, presentations and minutes of meetings, you will also be coordinating and managing the document flows and keeping the agenda. You are skilled in organizing and coordinating appointments, meetings and communication. You will be assisting in all planning, execution and monitoring processes, provide input to reports of the agency (including financial reports) and other matters. You will be expected to contribute to the organization, and take part in, events and workshops. Finally, you will be supporting in the definition and implementation of strategies and policies of the agency.

Education and experience:

  • You should have a university degree (3 years attested by diploma) and 4 years specific experience in the field of administration or human resources or finance or communications or event management;
  • You have previous experience in the field of finance or HR;
  • You are a team player who maintains a high level of accuracy, loyalty, confidentiality and professionalism;
  • Your English is fluent, French is considered as an advantage;
  • You are a national of European Union countries, or national of Norway, Iceland, Liechtenstein or Switzerland.

The tasks are:

  • Payroll administration and invoices’ payment;
  • Processing payment requests;
  • Performing relevant duties of a data entry agent of payment in the Agency’s financial management software;
  • Contributing to the assembling of payment files, printing, scanning and distribution of related paper files;
  • Coordination and management of financial document flows;
  • Contributing to the preparation of documents for external and internal audits;
  • Filing and archiving of documentation supporting financial transactions;
  • Contributing to the processing of Value Added Tax (VAT) refund requests to the fiscal authorities and assistance in preparation of VAT exemption certificates;
  • Administrative support for contract follow-up;
  • Providing other assistance to the Finance and Budget Sector as requested.

This is what we offer:

  • Opportunity to work in an international environment of a prestigious public IT organization with career opportunities;
  • Regular training and personal development program;
  • An attractive salary and additional benefits.

Please send your CV, a brief motivation letter and indicate the desired work place (Strasbourg, or Tallinn) as soon as possible jobs@civitta.com.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2020

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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