Management Support Officer, M/F AD 5

Management Support Officer, M/F AD 5

ECHA - European Chemicals Agency

Helsinki, Finland

1. The Job

The Management Support Officer will work in the Governance, Strategy and Relations Unit (GSR) that provides support and advice in developing ECHA's governance framework. This includes strategic planning and reporting, audits and performance evaluations, the integrated management system, the preparation for implementing new regulatory tasks by the Agency as well as the definition of corporate policies in key areas such as conflict of interest management. Furthermore, the Unit provides the secretariat of the Management Board and supports the senior management team, implements improvement and changes projects and projects under the EU's Instrument for Pre-Accession (IPA). The Unit is the interface with regulatory partners: in the European Union Institutions and agencies, Member States, third countries and international organisations.

The main tasks of the Management Support Officer include the following:

  • Provide management and executive support on tasks under the responsibility of the GSR Unit, including among others preparing Management Board meetings and procedures and supporting to senior management coordination activities;
  • Support the preparation and coordination of internal and external meetings and high level interactions with representatives of European Union institutions – especially in the European Parliament, Member States and key stakeholder organisations;
  • Coordinate and draft documentation, such as Management Board documents, meeting minutes and reports;
  • Develop and maintain working relations with partners and counterparts in European Union institutions and agencies and attend meetings as required;
  • Follow-up of legislative procedures and institutional developments relevant for ECHA;
  • Manage internal and external communications related to management and institutional matters;
  • Contribute to the continuous improvements and working practices of the GSR Unit;
  • Perform other tasks as necessary for the GSR Unit.

2. Minimum Qualifications

Successful completion of a full course of university studies attested by a degree, where the normal duration of university education is at least three (3) years.

Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognised as equivalent by the relevant EU or EEA Member State authorities will be accepted.

3. Selection criteria

If you meet the eligibility criteria set out in section 2, you will be assessed on the basis of the following selection criteria. The candidates who are judged to be the most suitable on the basis of the selection criteria will be invited to an interview.

  • Your academic and professional qualifications and their relevance to the main areas of work listed in section 1. Preference will be given to qualifications obtained in the following fields:
    • Political science, Law, or Public/Business Administration.
  • Your professional experience: the range of fields covered; the type and level of work done and its relevance to the areas of work listed in section 1.

The following will be considered as assets:

  • Proven experience with working in European Union Institutions, or public sector on EU policy and legislative files in the areas of ECHA’s field of work;
  • Proven experience in speech writing, preparation of briefing notes to senior management and governing board support in international organisations or European Union Institutions/agencies;
  • Good command (minimum B2 level in understanding, speaking and writing) of either French or German language - procedural languages of the European Commission;
  • Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

The academic and professional qualifications, professional experience and knowledge and experience considered as an asset must be described as precisely as possible in your application.

4. How to Apply

You can submit your application and find more information (complete vacancy notice and application form) on ECHA website http://echa.europa.eu/web/guest/about-us/jobs/open-positions.

The deadline to fill in the application form is 28 October 2019 at noon 12:00, Helsinki time (11:00 a.m. CET).

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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