National Desk Assistant for the French Desk

EUROJUST - European Union

National Desk Assistant for the French Desk

Reference: 19/EJ/06
Temporary Agent - AST 2

Eurojust - European Union's Judicial Cooperation Unit

The Hague, Netherlands

Deadline for applications: 28/10/2019
Type and duration of contract: Temporary Agent AST 2
Up to five years, with possibility of renewal
Security clearance level: EU CONFIDENTIAL
Monthly basic salary: € 3305.26

About Eurojust

Eurojust is the EU judicial cooperation body. Through its unique expertise, Eurojust supports, strengthens and improves the coordination of investigations and prosecutions among the competent judicial authorities of EU Member States in the fight against serious and organised cross-border crime.

Eurojust is facing an exciting time of considerable change, including the adoption of a new EU Regulation governing Eurojust, a rising caseload including increasingly complex cases and a recent move to modern, custom-built premises in the heart of the International Zone of the Hague.

Eurojust seeks to recruit dynamic, flexible, highly qualified staff to support its mission.

More information on the mission and mandate of Eurojust is available on its website: www.eurojust.europa.eu.

The position

Eurojust is launching a selection procedure to establish a reserve list for the profile of National Desk Assistant at the National Desk of France.

The College of Eurojust, responsible for the organisation and operation of Eurojust, is composed of 28 National Members, one from each of the European Union’s Member States. National Members may be supported by Deputies and Assistants, who together make up the National Desk.

Each National Desk is assisted by one or more National Desk Assistants. The National Desk Assistant is responsible for all administrative support activities at the National Desk, ranging from support to Eurojust’s operational work and relations with national authorities to organisational matters.

The reserve list may be used to fill suitable vacancies arising at National Desks and similar positions in other units at Eurojust.

Key accountabilities

The successful candidate will perform the following activities at the National Desk:

  • Provide support in the organisation of internal meetings and Eurojust Coordination Meetings initiated by the National Desk, including:
    • Drafting agendas, invitations, participant lists, memos and presentations, taking minutes, booking rooms and administrative follow -up;
    • Making travel and accommodation arrangements and processing reimbursement claims for external participants;
    • Receiving and escorting visitors.
  • Provide daily assistance to the administrative management of cases, including data entry in Eurojust’s Case Management System;
  • Provide general clerical and secretarial assistance to the members of the National Desk and support underlying administrative processes, including financial administration and mission travel arrangements, induction of new members of the National Desk and support to activites related to the Presidency of the Council of the European Union;
  • Support external representation activities of the National Member, such as the organisation of national workshops in the Member State;
  • Give administrative assistance to National Desk activities related to reporting obligations towards national authorities;
  • Carry out other duties as required.

Eligibility criteria

The selection procedure is open to applicants who satisfy the following eligibility criteria on the closing date for application:

1. General requirements

The applicant must:

  • Be a national of one of the Member States of the European Union;
  • Enjoy full rights as a citizen;
  • Have fulfilled any obligations imposed by the laws concerning military service;
  • Produce the appropriate character references as to his/her suitability for the performance of his/her duties1;
  • Be physically fit to perform his/her duties; and
  • Have a thorough knowledge (C1) of one of the languages of the European Union2 and a satisfactory knowledge (B2) of another language of the European Union to the extent necessary for the performance of his/her duties.

2. Minimum qualifications and professional experience

  • A level of post-secondary education attested by a diploma and, after having obtained the diploma, at least three years of appropriate professional experience;

      OR

  • A level of secondary education attested by a diploma giving access to post-secondary education and, after having obtained the diploma, at least six years of appropriate professional experience.

Only qualifications that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the EU Member States will be taken into consideration.

If your diploma was issued outside the EU, you must provide a certificate of equivalency from an EU Member State to recruitment@eurojust.europa.eu by the closing date for applications.

If you do not provide this certificate by the closing date, Eurojust will not be able to assess your eligibility. More information is available here.

Selection process

1. Shortlisting

The Selection Board will assess all eligible applications on the basis of the following criteria:

  • Proven experience in the range of fields covered, the type and level of work done and its relevance to the areas of work listed under “Key accountabilities”;
  • Proven experience in communicating and drafting correspondence/documentation in English and French.

Advantageous

  • Experience working in a law enforcement, legal or judicial cooperation environment;
  • Experience working with different databases;
  • Knowledge of additional EU languages;
  • Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

2. Interview and written test

Following this assessment, the highest ranking candidates will be invited for an interview and written test, during which the following competencies will be evaluated:

  • Knowledge and understanding in your areas of experience that are most relevant to the tasks listed under “Key accountabilities”;
  • Excellent communication and interpersonal skills, with the capacity to write clearly in English and French;
  • Strong customer service orientation;
  • Highly developed planning and organising skills, with the ability to work under time pressure;
  • Adaptability and flexibility;
  • Confidentiality, discretion and integrity;
  • Understanding of Eurojust’s role in EU Member States’ cooperation in relation to serious cross border crime.

On the day of the interview, applicants must bring copies of all the supporting documents concerning their educational qualifications and employment record.

Following the interview and written test, the Selection Board will make a proposal to the Administrative Director on the establishment of a reserve list of suitable candidates, which will be valid until 31 December 2021. Inclusion in the reserve list does not guarantee recruitment.

Submission of applications

You must submit your application through eRecruitment. Eurojust does not accept applications submitted by any other means.

All sections of the application must be completed in English. In order to be considered, applications must be received by 23:59:59 CET on the closing date. We advise you to submit your application well ahead of the deadline, in order to avoid potential problems due to heavy traffic on the website.

Please consult the Applicant Guidelines for instructions on completing your application.

You will receive an automatic email acknowledging receipt of your application. Please note that all correspondence will take place by email, so please ensure that the email address associated with your applicant account is correct and that you check your email regularly.

Eurojust applies a policy of equal opportunity and non-discrimination in accordance with Article 1(d) of the Staff Regulations. Employment at Eurojust is open to nationals of EU Member States. There is no nationality quota system, but Eurojust strives to recruit a broad range of nationalities in order to keep a well-balanced geographical distribution among its staff members.

To further enhance the diversity of its workforce, Eurojust particularly encourages applications from male candidates.

Information about selection procedures at Eurojust and application guidelines can be found here: http://www.eurojust.europa.eu/careers/Pages/recruitment-process.aspx.

Request for review

If an applicant is found ineligible, or is not invited for an interview, he/she may submit a request for reconsideration, quoting the reference number of the vacancy. More details on the request for review procedure can be found here.

Applicants are reminded that the work of the Selection Board is confidential. It is forbidden for applicants to make direct or indirect contact with the members of the Selection Board, or for anyone to do so on their behalf.

Contractual conditions

The Administrative Director will appoint the successful applicant as a member of the temporary staff pursuant to Article 2(f) of the Conditions of employment of other servants of the European Union, for a period of up to five years. The contract may be renewed.

Temporary staff are required to serve a probationary period of nine months.

For further information on contractual and working conditions, please refer to the EU Staff Regulations of Officials of the European Union and CEOS.

The required level of security clearance for this post is Confidential.

Protection of personal data

Eurojust will ensure that applicants’ personal data are processed as required by all applicable data protection regulations and, in particular, with the rules on the protection and processing of personal data at Eurojust (OJ C 68/1, 19.3.2005).


1 Before appointment, successful applicants will be required to produce an official document showing that they do not have a criminal record.
2 The 24 official languages of the European Union are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Irish, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

Don't forget to mention EuroBrussels when applying.

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© EuroJobsites 2019

EuroJobsites is a registered company number: 4694396 VAT number: GB 880 9055 04

Registered address: EuroJobsites Ltd, Unit 8, Kingsmill Business Park, Kingston Upon Thames, London, KT1 3GZ, United Kingdom

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